In order to carry out its ordinary duties to clients, staff, students and their parents, FCLC may process a wide range of personal data about individuals (including current, past and prospective staff, students or parents) as part of its daily operation.
Some of this activity FCLC will need to carry out in order to fulfil its legal rights, duties or obligations – including those under a contract with its staff, clients, parents and students. Other uses of personal data will be made in accordance with the FCLC’s legitimate interests, or the legitimate interests of another, provided that these are not outweighed by the impact on data subjects and provided it does not involve special or sensitive types of data. Examples of such interests are included below under “Examples of how we might use your information”.
In addition, FCLC may need to process special category personal data (concerning health, ethnicity, religion, biometric data or sexual life) or criminal records information (such as when carrying out PVG checks) in accordance with rights or duties imposed on it by law, including safeguarding and employment, or from time to time by explicit consent where required. These may include:
- To safeguard students’ welfare and provide appropriate pastoral (and where necessary, medical) care and to take appropriate action in the event of an emergency, incident or accident, including by disclosing details of an individual’s health to medical professionals where it is in the individual’s interests to do so.
- To provide educational services in the context of any special educational needs of a pupil;
- To provide clients/students with access to the technologies, e.g. online testing;
- In connection with employment of its staff, for example PVG checks, welfare or pension plans;
- For legal and regulatory purposes (for example child protection, diversity monitoring and health and safety) and to comply with its legal obligations and duties of care.